The cyber threat landscape is evolving at a rapid pace which calls for tight data security measures on the part of companies and individuals. Businesses cannot flourish if they don’t have a proper data security plan in place. They cannot afford their or their employees’ data to be leaked or hacked. That would not only be detrimental to their reputation and future business prospects but also cause them to suffer financially and demotivate the employees.
So, whether you own a business that deals with cable and TV packages such as Spectrum TV or runs a garment factory, the need to secure your company’s data is essential for all. Here are 5 effective ways to secure your company’s data.
Effective ways to secure your company’s data.
1#. Educate Employees about Identifying & Preventing Malware
With the bring-your-own-device trend gaining popularity, employees are conveniently working from their devices like smartphones, laptops and tablets. This increases the possibility of data leakage as not all systems would have encryption software installed. In this way, malware can also find its way to the corporate network via insecure devices.
It is hence extremely important that employees are educated and informed about network security practices right at their time of joining. They should also be familiar with the idea of phishing emails and be watchful about how they’re using file-sharing applications such as Jungle Disk and Dropbox.
2#. Strong, Unique & Long Passwords
Keeping long and different passwords for different database accounts is the most obvious yet commonly overlooked way to secure data. If you keep strong passwords and also change them regularly, it makes it harder for hackers and thieves to access your information.
Do not share your password with anyone and make sure you don’t keep easy-to-guess passwords like birthdays and phone numbers. Go for something cryptic so that it’s difficult to crack. However, remember it should be memorable enough so that you don’t need to write it down anywhere.
If however, you do want to write it down, make sure you keep it in a locked drawer or cabinet. Among the best practices for keeping strong passwords are ensuring it is at least seven characters long, making it a mix of upper and lower-case letters, symbols and numbers and also refraining to include part of your ID or name.
3#. Make Digital Copies of Important Documents
It is not enough to store important paper documents and hard copies in locked cabinets. It is imperative to create backups. So, scan all important and confidential documents and once you’ve done so, save them in cloud-based storage.
It offers many solutions where businesses can save their information data on remote servers and access it over the internet. Cloud-based storage has given companies a reliable alternative to secure data.
They no longer have to worry about losing important documents in case of emergencies such as fire, break-in, or hard drive crash.Also, most cloud-based storage solutions give businesses the facility to track who is accessing their data at what time and also how it’s being shared.
4#. Be Vigilant While Travelling
Portable devices such as laptops, smartphones and tablets are easy to lose and a convenient target for thieves. And if you’re using a device that’s the property of the company you’re working for, the onus lies solely on you.
So, whenever you are traveling and carrying company devices along, keep them in your possession or else lock them somewhere safe.
While signing into the system in public places, be careful that others cannot view your username or password. Keep your mobile with you at all times; never check it with your baggage. Also, don’t make the mistake of storing your backups on your mobile device.
5#. Encode Your Data
Encoding data is a suitable solution for companies who are looking for a way to organize their data yet protect its sensitive information.
Most methods of data encoding rely on algorithms to compress it and reduce its size and complexity. The files are not readable unless you employ the same algorithms that were used to encode them.